During the Recruitment process, you may receive more applications than really needed. These applications are not trash, instead, it is the most propitious asset for you in near future. But only a limited number of recruiters maintain a database containing candidates’ details. Maintaining a clean and systematic database isn’t an easy task because it is a prolonged and laborious task. However, creatively managing a candidate database has many benefits like:

It helps to streamline the recruitment process.

Recruitment will become a mechanized, uncomplicated, and relaxed process.

It facilitates better communication between recruiters and candidates.

It constitutes a strong and worthwhile talent pool.

 Recruiters maintain a candidate database that includes all information about active candidates, passive candidates, and applicants. Candidate databases are much more than candidate profiles, it is one of the important sources of placement. Both organizations and recruiters benefit from the candidate database. If you possess a valuable database with high-quality candidates during recruitment, top talents are available at your fingertips, and can hire them without any reluctance and adjournment. Accordingly, managing a potent candidate database is vital.

Here are a few tips which make your candidate database more manageable and intelligible.

          Planning is always essential in every sphere of business likewise in the HR department too. In HR activities, planning ensures that only top talent fills the vacancies and avoids employee shortages or surpluses. Always organize a plan to have a manageable candidate database. Systematically specify your aims and objectives and prepare certain questions like what, when, where, why, who, how, etc. Once these are done you can easily initiate the hiring tasks. A candidate database should be prepared much earlier than the hiring process starts. When vacancies are there and the hiring process kickoff data can be directly entered into the database without any setback. 

Clearly, the Applicant Tracking System plays a remarkable role in managing the candidate databases. It has been used since the 1990s and has become the most popular tool used by HR professionals. ATS reduces the time and resources required during the recruitment process with AI automation features. By using an ATS you can increase your talent pool and thin out the candidate pool as well. It provides a data-centric approach to the recruitment process and helps to converge all data and hiring information in one place. This allows you to see all candidate profiles immediately and can integrate with different career sites, job boards, and social media also. Indeed an Applicant Tracking System is unavoidable to manage candidate database effectively.

When you add a new candidate profile to your database, you should probably know whether this profile already exists or not. This is because duplicate profiles will only make your database disorganized and also cost you valuable time and resources. An ATS will avoid these duplicate entries made in the database otherwise it becomes a very difficult and time-consuming process for you. You can also merge these profiles to existing profiles using an ATS. So to avoid duplication of data in your database make sure your ATS software is capable of identifying those duplicates and keep your data well organized and manageable.

Your database needs to be cleaned regularly. Due to unwanted processed activities, your database may be corrupted and unmanageable. Many ATS provide an automated database cleansing process. This indeed saves your time, money, and effort. Database cleanup includes checking duplicate data, eliminating unnecessary information, etc. It is better to hire an intern or freelancer to organize and continuously monitor your database periodically. 

There should be a continuous process of regular communication with your candidates. Sending automated emails and text messages will make sure there exists a good relationship with candidates. Keeping in touch with passive candidates as well. So when there is a need for their expertise, you can easily reach them out. Passionately engaging with your candidates helps you to build trust and allows you to know them intensely. Building a rapport with them is very important which will save your time and resources as well.

Managing your candidate database is not an effortless task but its benefits are many. Quality candidates are always an advantage during the recruitment process. So it is time to be up to date with the various techniques in managing your candidate database. Adopting smart software will reduce the time spend on managing your database and makes your task effortless and more effective. Today’s small steps will make wonder in future, keep in mind and staunchly move towards innovative systems and reap the benefits in future. All the best.

Top 5 Tips: How to Manage Candidate Database for Recruiters

This guide describes how to integrate Hirekwik with Zapier. Zapier is a web automation app that facilitates Hirekwik users to connect to other online services like Salesforce, Basecamp, Gmail, Zendesk, and countless others . Zapier helps you to automate workflows between two or more online apps and these automated workflows that you want to run frequently are Zaps that connect your apps and services jointly. When you turn your Zap on, it will run the action steps every time the trigger event occurs. You can also utilize Zapier to search Hirekwik and send information to another apps.

Follow the instructions below to configure your Zapier account to work with Hirekwik.

You can conveniently configure your Zapier account with Hirekwik by following these instructions.

Create a Zapier account or log in to your existing account.

Navigate to Connected Accounts from the top menu. Then click Connect new account and search for “Hirekwik.”

Connect your zapier with Hirekwik by entering your Hirekwik credentials.

Select a trigger from the available list of triggers.

Now you can test the integration. If it’s successful, you can move on to create a Zap. If not, please contact Zapier

Now you can connect the data with your favourite apps like gmail, slack, CRM's ATS etc..

Create your first automation in minutes with above zap templates. Here we created some fruitful zap templates for you to get started with.

1.Add new profiles added via chrome extension to google sheets

2.Send a notification to gmail on an new job applicant

Like above templates, you can create killer automations with Zapier. If you have any questions or need any assistance, please contact our support team at hello@hirekwik.co.

Technology has a remarkable impact on all aspects of the world and recruitment is no exception. The traditional recruitment process was truly complicated and protracted. With the advent of technology, Modern recruitment methods have come up. State-of-the-art of recruitment is advantageous to both recruiter and candidates.

Honestly, the most effective jump was the innovation of the Applicant Tracking System. At present 98.8% of Fortune companies use ATS and has become a momentous component for recruitment. ATS was introduced in the ’90s and the initial versions were very basic as a storage solution for job applications. But today, it helps to keep track of all the stages of the recruitment process. Now, the leading question is what is ATS?

An Applicant Tracking System or ATS is an applicant tracking system used by recruiters to simplify the recruitment process. It is a type of software that provides recruiting and hiring tools to minimize the recruitment process in an organization. It is mostly used by the human resource department of a company to manage and organize the entire process of recruiting.

ATS accelerates the whole process and therefore saves recruiters time. It is accessible from the beginning of the recruitment process till the end. Present ATS software has plenty of utile features that help recruiters in numerous ways. It helps to source candidates from diverse channels, scan, sort, and organize resumes, track and manage candidates, and single out the best and proficient candidates. It increases the productivity and capabilities of recruiters and aids them to attract top talents. It saves time and provides consistency in the entire process.

Benefits of using Applicant Tracking Systems

ATS saves time and money for the organization

When we compare ATS with conventional recruitment methods it saves much time because now each step in the process is done within seconds rather than many hours for a recruiter. So that recruiters can devote their time to other important works.

Since ATS automates time-consuming tasks it is a cost-effective method also. Automation cuts down repetitive tasks and makes the recruitment process easier and provides recruiters with more time to discover the best candidates.

ATS helps to post jobs to draw the attention of potential candidates. ATS allows recruiters to post jobs on various platforms within seconds especially on social media. And there is no need to track these posts because ATS will collect the abstracts from each social media platform. It also allows recruiters to use job descriptions multiple times. This also helps to source candidates from multiple channels. In addition to this ATS  fastens the recruitment process by allowing to source multiple candidates on multiple platforms.

ATS helps in better handling of applications

ATS allows candidates to apply from anywhere, anytime, and to submit applications instantly and allows better communication between recruiters and candidates also. This results in receiving countless applications which cannot be managed manually by a recruiter. ATS is equipped with Artificial Intelligence that emulates human thoughts and provides better analysis of all applications. It minimizes the time used and figures out repeated applications also. Thus ATS is effective in managing applications by the recruitment team. ATS is also responsible for the maintenance of the candidate database.

ATS stores resume and the complete information regarding candidates are easily accessible. ATS parses the resumes of the candidates, it allows recruiters to analyze resumes and this makes filtering of candidates easier and quick. They detect important information from the resumes and can arrange that information based on elements like educational qualification, skills, experience, etc. It also allows recruiters to rank the candidates. So ATS helps to evaluate candidate resumes, single out compatible candidates, and exclude undesirable resumes.

Further filtering of candidates is done by using Keywords searches. A recruiter can search for a distinct word or phrase. ATS searches these keywords in resumes and filter appropriate candidates that contain the keywords. Only those candidates who match the keywords are preferred by recruiters. This helps recruiters to locate the top best candidates from the troop of candidates.

AI-powered ATS helps in decision-making and uses candidate data to find the top best candidates quickly and easily.

ATS helps recruiters to decide which candidate is best for the organization through an automated candidate ranking feature. This again cut down the number of preferred candidates. This allows recruiters to check whether the skills and qualifications of the candidates are identical to the requirements of the organization. This helps to shortlist the best candidates without bias.

After shortlisting of candidates, the next step is to interview the candidates. ATS seeks proper time for interviewers and schedule job interviews in advance to reduce unforeseen issues. ATS also uses communication tools to communicate with candidates and interviewers to make the process effective.

It also provides interviewers with scorecards to rate candidates during the interview.

ATS provides the best offer management strategy

Once a candidate is done with the interview ATS also allows recruiters to pass offers to candidates through offer management software. It provides many offer letter templates and makes the recruitment process instantaneous, straightforward and transparent.

In addition to these perquisites, an ATS provides the ability to automate repetitive tasks, keeps track of the whole recruitment process, promotes collaborative hiring, and improves the employer branding of a company. So undoubtedly Application Tracking Systems are incredibly beneficial for recruiters and have become an inevitable part of every recruiter’s career. If you want to explore more about ATS or looking for the finest Applicant Tracking System, Visit our website https://www.hirekwik.co/.

Today, LinkedIn has been used for great purposes. Essentially recruiters mainly depend on LinkedIn as a dais for hiring. Being the world’s largest professional network on the internet and with 800 million users, recruiters can discover great talents and a skilled population effortlessly. Pointedly LinkedIn allows recruiters to connect with passive candidates through its platform. It allows a recruiter to attract talent and recruit candidates from the world’s largest talent pool. It is a virtual platform that has made the hiring process more advantageous and accessible.

Although LinkedIn is an essential tool, recruiters are not utilising it to its full potential. We are here to put a few vital tips which all recruiters must look at during their recruitment through LinkedIn.

One of the finest techniques to captivate real talent is to build an engaging LinkedIn page for the company. The page must include details that glorify the achievements and accomplishments of the company and highlight professional opportunities that attract candidates. Page must include all pieces of information that make your company unique from others and attract the best candidates that are beneficial for your company.

You should provide information about your company such as your products or services, your vision, principles, and other details such as links to your official website and blogs, and pin your latest job also to the page so that candidates can easily be aware of your company. Creating a job post on the page and sharing the necessary information and requirements is also remarkable. Sharing useful and quality content on your page regularly also works to attract candidates. On that account, companies must maintain an outstanding LinkedIn profile.

While looking at your profile a candidate should figure out that you are a recruiter. Primarily choose a profile picture that is professional and friendly as well. As Headline share your feat and mastery as a recruiter. The profile summary must include your goals, passions, insights, and mission as a recruiter. Always make sure that you share some relevant content or information on your profile that makes you unique from others. Your profile must stand out from others thus it must be quite appealing to the candidates who visit your profile.

3. Create or join relevant LinkedIn groups

LinkedIn Groups provide a place for professionals in the same industry or with similar interests to share their insights and experiences, ask for guidance, and build valuable connections. Creating a group and regularly posting useful content will help you to build more connections and thereby to build a great LinkedIn presence. Make sure that you are active in those groups and post jobs regularly to attract passive candidates. Make sure that the created group contains target candidates rather than simply posting your job descriptions in groups and connecting with your potential employees, or else you can create your group and build a network of people with similar interests to yours. LinkedIn groups are a helpful source of information, views, opinions, and assistance. You can share your ideas with others and accept their feedback through their groups and widen your network effortlessly.

4. Make and maintain important connections

LinkedIn allows you to connect with people and organizations all over the world. This helps you to stay up to date and to gain knowledge. “My Network” on Linkedin shows the list of your connections. The more the number of connections wider the network and the more opportunities. Who to connect with? Is a great question because making quality connections and personalizing your invites and connecting with people of similar interest is also remarkable. After building a quality network the next and crucial step is to maintain it. Actively engaging with your connections include participating in conversations, posting thought-provoking content, etc. Maintaining a network of connections has been instrumental for recruiters in hiring the best candidates.

Creating a job page on LinkedIn is free. Job posting contains job details which include job descriptions, requirements, and additional information regarding the job. These job descriptions must go with the values of your company so that followers can easily apply for the post directly through LinkedIn. Share job posts in groups and networks as a special post and add useful information with them. You can informally post them through status updates.

ATS ( Applicant Tracking System) often makes the process of recruitment easier and faster. This makes recruiters access candidate information, track necessary hiring metrics, and helps them to automate their tasks. Integrating LinkedIn with an ATS is a great way to save time and effort for recruiters. It helps to identify top talents based on their skills and your requirements. Relying on an ATS to manage candidate pipelines for hiring the right person will be an asset for recruiters.

Want an ATS to conveniently manage your recruitment? Here is the best option HireKwik. HireKwik provides you with a wide range of features that make your process easier. Hirekwik is a free chrome extension that helps you to build a database of LinkedIn profiles and offer you an ATS on top of it. It helps you to view candidate profiles at a glance, build a database of LinkedIn profiles in just a few clicks, store, track and share your job description with your network, manage applicants and track recruitment journey with kanban boards, etc. and too for free.

A Keyword rich and well-developed profile of a professional is always recommended because as recruiters you can cut down your search for candidates and cross-reference your requirements with the qualification of candidates. Make sure your profile includes more keywords that are searched by candidates in a regular course because sometimes candidates find you using the search function and relevant keyword. Point out job titles and specific details also. Find out that you update job posts on your profile to encourage candidates to connect and stay connected with your company.

Being the internal mailing system for LinkedIn, Inmail provides an opportunity for recruiters to find candidates. Inmails serve the function of emails, you should customize your inmails, keep it personal rather than using a template, and must include only necessary information. Before this please make sure that you are contacting proper candidates. So using inmails ensures you that you are not ignoring the best talents on LinkedIn.

About 80% of recruiters choose employee referrals as the best way to find the best talents because it is time-saving and appropriate for recruiters. It helps to encourage employees to share posts about your company. Utilizing employees to find candidates improves your search capabilities and widen your network and allows employees to thrive in their career. LinkedIn referrals make it easy for employees to make quality referrals and help to hire faster. It helps to find employees’ connections that match with job requirements. This also contributes to widening the brand awareness, minimizing costs of your company, and can attract top talent from LinkedIn.

LinkedIn is genuinely useful for discovering passive candidates. It is worth noting that 70% of LinkedIn users are passive candidates. Since they are passive candidates and are not looking for a new job, it is quite harder to attract them. You should personalize your inmails and stand out from other recruiters. Targeting passive candidates will help you to find the best talent from the pool of candidates.  Moreover, passive candidates cannot forgo without having a look at their new opportunities thus focus on these candidates will never be a wreck for recruiters.

LinkedIn Recruiter is also a premium tool offered by LinkedIn with great features. You can try this out too. Recruiting is always a tedious task. Using LinkedIn will make it plainer, furthermore, recruiters who know to use LinkedIn to its best will use appropriate features handily. So a proficient recruiter utilizes LinkedIn to its fullest potential. Good Luck.

Employees play a noteworthy role in an organisation. Recruiting those employees thus is also a vital part of a thriving organization.

Recruitment is the outset of building companies human capital thereby recruiters are obliged to do recruitment process efficiently and effectively. Importance of Artificial Intelligence is heightening day after day. New technology and tools have emerged in recruitment also but keeping up with technology isn't easy.

In this day and age, there are plenteous Recruitments tools to streamline the recruitment process. These tools aid managers in candidate sourcing, resume management, background checks, interview scheduling, social media management, and onboarding. Innovative recruiters use hot of the fire to assist them in any and every tread of their recruiting process. But the real task is to ascertain the outstanding tools among the cluster of contemporary tools available in the digital world.Managers often get mixed up in picking up the proper tool which meets their requirements.

That being the case, we are here to help you to choose the most appropriate tool by calling attention in their foremost features and peculiarities at a place.

Talent databases are very critical element in recruitment phase. Hirekwik is a free chrome extension helps you to build a database of Linkedin profiles and offer you an ATS on top of it.

View Linkedin profile insights at a glance

Build a database of Linkedin Profiles in just few clicks

Store, track and share your job description with your network

Manage applicants and track recruitment journey with Kanban boards

Integrate with 3000+ applications via Zapier

PRICING:  Starter plan allows unlimited profile insights and you can try out all features.

Dux-Soup is a LinkedIn automation tool and a chrome plug-in which works with Google Chrome. It is a LinkedIn automation software to find leads and engage with prospects.

It makes it easy to find, attract, and engage prospects on LinkedIn.

It will become a virtual assistant on LinkedIn.

It keeps track of every single profile you visit and allows you to make notes and tags on people.

It allows automating LinkedIn actions and to automate things like follow-ups and personalisation.

PRICING: Free Starter Dux plan is available.

RightInbox is a full-suite extension to upgrade emails.It's an email productivity and sales engagement tool. It is designed to help you to send emails later, email tracking, recurring emails, email notes, email remainders, follow-up emails, templates, signatures, CRM, and more.

It provides recruiters with follow-up email templates.

It helps recruiters to schedule emails to send later, create email reminders and much more.

It helps to find out which prospects are reading your emails and which are ignoring them so you can better target your recruitment efforts on leads that really care.

It helps you to view how many times an email has been opened to get a better idea of who needs a push and isn’t worth the effort.

PRICING: Free version of RightInbox is available

Lusha is a tool that helps recruiters to get B2B contact information in seconds. It is installed as a chrome extension to get direct phone numbers and emails of people in no time.

It scans the candidate profile pages and provides accurate and latest contact details of candidates.

It enables the recruiters to gain the most recent contact details of a particular candidate.

The MightySourcer is a chrome extension is an extremely easy to use, free tool for sourcing candidates. MightySourcer makes finding contact information for candidates simple and reach out to top talent.

It helps to identify attractive candidates and provides their appended data, including contact information, skills, work experience, and education.

It give sixers the ability to invite candidates to apply for jobs instantly through 100 percent customizable email messages.

It also allows recruiters and hiring managers to share interesting profiles with their colleagues.

PRICING: Free for everyone and users automatically get a set number of free searches every month.

WEBSITE: https://www.mightyrecruiter.com/

Zoho Recruit is a  cloud based applicant tracking system thats build to provide diverse, end to end hiring solutions.

It provides sourcing techniques to enhance the visibility of your job opening to find talent.

It provides AI Assistance from identifying talent to mapping behavioural assessments of candidates.

It provides templates for consistent assessments and collaborate with with hiring team.

It helps to make right hiring decision with the right information.

It helps to spur up end to end recruitment process by automating all time consuming tasks.

Recooty is an applicant tracking system for organizations to build great teams. Recooty makes it easy to attract, engage and hire the best talents easily.

It helps to create a perfect job description and post it to relevant channels.

It assists to build branded careers page and publish all current openings easily.

It helps out to hire faster through visual hiring pipelines.

It aids recruiters to schedule interviews, review applications and import candidates details and build your own talent pool.

PRICING: Free version is available with certain features.

Trello is a collaboration tool that organizes your projects into boards. Trello is a tool that can be customized and used for anything from keeping information organized, manage the interview process, to onboarding new hires, and building a strong company culture.

It helps to get a quick visual of which roles need to be filled.

It helps candidate tracking, to analyse the hiring process and future hiring needs also.

Recruiting pipeline trello board helps to handle multiple job posting.

It also aids recruiters to write descriptive texts, attachments, due dates etc.

BEST 10 FREE RECRUITMENT TOOLS FOR RECRUITERS